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Notarials
Notarial services are available for all nationalities by appointment

Important Reminder

Appointments are required for all notarial services. Please bring your appointment confirmation sheet and only arrive at the embassy at your scheduled appointment time.

Overview

Hand signing document

Notarial services are for all nationalities and are by appointment only. We can generally notarize documents that are of U.S. origin or are intended for use within the United States, with limited exceptions. If you have multiple documents to be notarized, you should only make one appointment. The current fee for notarial services is $50 USD for each notary seal required.

Notarial Appointments
Please use our online system to schedule an appointment with with the American Citizens Services Unit. The online appointment system does not send an email confirmation of your appointment, so please be sure to print or save the “Appointment Details” page displayed after you make your appointment and bring it with you to your appointment to facilitate your entry into the Embassy.

  • If multiple immediate family members (including spouses and minor children) require notarial service for same purposes, i.e., the parents are getting certified copies of all family members’ documents for a Malaysian visa application, one person may make a single appointment to get certified copies of all documents. If a couple is signing a document together, you may make a single appointment that both parties may attend.

If your documents require more than six notarial seals, please book an additional appointment slot. If you book more than one appointment on the same day, please add the number “2” after your first name so the system will recognize it as a separate appointment, i.e., “John” and “John2.”

On the day of your appointment, you must:
  • Bring the complete, unsigned documents to be notarized. Even if there are pages that do not require signature or seals, you must present the entire packet.
  • Present a valid government-issued ID such as a passport or driver’s license. The name on the documents must be the same as the name on your ID.
  • Bring enough money for the notary ($50 USD per notary seal). We accept credit card and cash (MYR and USD). We recommend you bring a credit card and cash in case your credit card is not accepted.
  • Be of sound mind and understand the document you want notarized. Consular staff are not permitted to explain contents to you.
    • If your notary service requires a witness, you must arrange for your own witnesses. Consular staff cannot witness your documents
  • We will ask you to make a new appointment if you come unprepared.

Examples of Notarial Services Performed At No Charge

Scales, Seal, Pen

DS-3053: To notarize a DS-3053 Statement of Consent: Issuance of a U.S. Passport To a Minor Under Age 16  (PDF, 345KB), please review the instructions listed on the form, the information fields that must be completed, and bring your original, valid, government-issued photo ID as well as a photocopy of both sides. As the U.S. Department of State requires that this form be notarized, this service is performed free of charge.

Services Performed At the Direct Request of a U.S. Municipal, State or Federal Entity. For example, certified copies of original documents for use with Social Security Administration applications when requested by the Manila Federal Benefits Unit

Services We CAN Provide

Affidavits 
Various Malaysian government offices may request that “certification” or “authentication” of documents, which we cannot provide (for more details, please see “Services we CANNOT provide” below).  However, the Embassy 
CAN notarize an affidavit which may or may not satisfy the Malaysian requirement for “certification.”

An affidavit is a sworn statement of facts, made voluntarily, and confirmed by the oath or affirmation of the person making it. Please note the Embassy and Consulate assume no responsibility for the veracity of the representations that appear in the affidavit. Only the identity of the individual making the statement is validated.

The following affidavit templates are available for your convenience. It is prudent to confirm in advance if the end recipient will accept an affidavit, as notarial fees are nonrefundable.

  • Blank Affidavit (Attestation of various types of requested information)
  • Marriage Affidavit (Attestation of “single status” in order to be married in Malaysia)
  • Malaysian Immigration Affidavit (Attestation regarding original civil documents such as birth and marriage certificates, often requested by Malaysian Immigration in association with the process of applying for a Malaysian visa)
  • Driver’s License Affidavit (Attestation required by the Malaysian Transportation Department for some classes of visa holders to use to obtain a Malaysian driver’s license.)

Acknowledgement of signature
An Acknowledgement of signature verifies a particular person signed a given document such as a deed or bill of sale. We can notarize only the signatures of those who are present to sign in front of a Notarizing Officer. If you are signing on behalf of a corporation, LLC, etc., you are required to provide proof that you are authorized to sign on behalf of the organization.

Power of Attorney
A power of attorney allows you to designate someone to take legal action on your behalf, such as authorizing someone to buy or sell a property in the United States in your name while you are abroad. You can use our blank Power of Attorney or bring your own drafted one.  If you are signing on behalf of a corporation, LLC, etc., you are required to provide proof that you are authorized to sign on behalf of the organization.

Authentication or Legalization of Malaysian Government Officials’ Signatures
Authentications certify the official seal, signature and/or authority of foreign officials who perform an official act with regard to a document that is to be used in the United States.  The U.S. Embassy may authenticate documents that bear the seal of the Malaysian Ministry of Foreign Affairs provided their signature is on file with this office. A Consular Authentication does not attest to the authenticity of the contents of a document but merely to the seal and signature of the issuing Malaysian government official.

Certified True Copies of U.S. Passports 

Certified true copies of original documents and foreign passports for use with Social Security applications when requested by the Manila Federal Benefits Unit (No fee required).

Form DS-3053: Statement of Consent for issuance of a U.S. passport to a minor (No fee required).

Certified true copies of a foreign passport for use with Individual Taxpayer Identification Number (ITIN) applications.

More information is available on the ITIN page at IRS.gov . 

 

Services We CANNOT Provide

U.S. law precludes the provision of notarial services in certain cases. Among others, Notarizing Officers cannot provide notarial services in connection with:

Authentication, certification, or verification of public documents issued in the United States: Examples include: birth, residency, marriage, divorce, and death certificates; commercial records; driver’s license; and other credentials. Such documents must be authenticated in the United States for use overseas; for additional details, please visit the Department of State’s Notarial and Authentication Services  or the Office of Authentication , or call 1-800-688-9889.Please visit the National Center for Health Statistics webpage Where to Write for Vital Records  for state specific information on how to request copies of vital records.

In lieu of “authentication”, we can offer a self-sworn affidavit, in which the affiant affirms that the copy of the document attached to the affidavit is a true and correct copy of the original.  We can also issue a certified copy of a document, which simply notes that it is a true copy of the primary document.  Importantly, the certified true copy seal does not “certify” that the document the primary document is genuine, only that it is a true copy of the primary document.  Please confirm with the end recipient in advance if a self-sworn affidavit or certified true copy will be accepted.

Academic credentials, transcripts or degrees: Contact the educational institution which issued the document. For further information visit the Department of State’s website Authentication of American Academic Credentials for Use Abroad . You may also wish to contact the Malaysian-American Commission Of Educational Exchange  (MACEE), as they may able to provide additional information and/or assistance with certifying your educational documents.

U.S. Apostilles:  Information on Apostilles can be found on the Department of State webpage Judicial Assistance – Notarial and Authentication (Apostille) .

Signature or Medallion guarantees:  A Medallion Signature Guarantee is not a notarial service, but rather a special procedure related to securities, which can only be performed by an authorized representative of a financial institution participating in a medallion program approved by the U.S. Securities and Exchange Commission (SEC). 

Statements beyond the Consular Officer’s knowledge: e.g. that the document satisfies a specific legal requirement, that a person is the spouse of another, or an individual is an employee of a certain business or corporation.