U.S. Embassy in Malaysia

Overview

Notarial services are for all nationalities and are by appointment only. Normally the document to be notarized is for use within the United States, although there may be exceptions. If you have multiple documents to be notarized, you should only make one appointment. You will pay $50 USD, at the Embassy or Consulate on your day of appointment, for each notary seal required.

On the day of your appointment, you must:

• • • Bring the complete, unsigned documents to be notarized. Even if there are pages that do not require signature or seals, you must present the entire packet.
    • Present a valid government-issued ID such as a passport or driver’s license. The name on the documents must be the same as the name on your ID.
    • Pay $50 USD per notary seal.
    • Be of sound mind and understand the document you want notarized. Consular staff is not permitted to explain contents to you.
    • If your notary service requires a witness, you must arrange for your own witnesses. Consular staff cannot witness your documents.

Examples of Notarial Services Performed At No Charge

DS-3053: To notarize a DS-3053 Statement of Consent: Issuance of a U.S. Passport To a Minor Under Age 16 (PDF, 345K), please review the instructions listed on the form, the information fields that must be completed, and bring your original, valid, government-issued photo ID as well as a photocopy of both sides. As the U.S. Department of State requires that this form be notarized, this service is performed free of charge.

Power of Attorney (in conjunction with U.S. passport applications): When both parents are unable to be personally present to apply for a minor’s U.S. passport, and they wish to designate a third party to do so, they may sign a power of attorney (POA) before a notary public. This POA must contain specific data fields; see a sample.  Note that photocopies of both sides of each parents’ original, valid, government-issued photo ID must be included with the POA. As the U.S. Department of State requires that this form be notarized, this service is performed free of charge.

At the Direct Request of a U.S. Municipal, State or Federal Entity

At the Direct Request of a Foreign Government

Services We CANNOT Provide

U.S. law precludes the provision of notarial services in certain cases. Among others, Notarizing Officers cannot provide notarial services in connection with:

Authentication, certification, or verification of public documents issued in the United States such as birth, residency, marriage, divorce, and death certificates; commercial records; driver’s license; and other credentials. Such documents must be authenticated in the United States for use overseas; for additional details, please visit the Department of State’s Notarial and Authentication Services or the Office of Authentication, or call 1-800-688-9889.Please visit the National Center for Health Statistics webpage Where to Write for Vital Records for state specific information on how to request copies of vital records.

In lieu of “authentication”, we can offer a self-sworn affidavit, in which the affiant affirms that the copy of the document attached to the affidavit is a true and correct copy of the original.  We can also issue a certified copy of a document, which simply notes that it is a true copy of the primary document.  Importantly, the certified true copy seal does not “certify” that the document the primary document is genuine, only that it is a true copy of the primary document.  Please confirm with the end recipient in advance if a self-sworn affidavit or certified true copy will be accepted.

Academic credentials, transcripts or degrees: Contact the educational institution which issued the document. For further information visit the Department of State’s website Authentication of American Academic Credentials for Use Abroad. You may also wish to contact the Malaysian-American Commission Of Educational Exchange (MACEE), as they may able to provide additional information and/or assistance with certifying your educational documents.

U.S. Apostilles:  Information on Apostilles can be found on the Department of State webpage Judicial Assistance – Notarial and Authentication (Apostille).

Signature or Medallion guarantees:  A Medallion Signature Guarantee is not a notarial service, but rather a special procedure related to securities, which can only be performed by an authorized representative of a financial institution participating in a medallion program approved by the U.S. Securities and Exchange Commission (SEC).

Statements beyond the Consular Officer’s knowledge: e.g. that the document satisfies a specific legal requirement, that a person is the spouse of another, or an individual is an employee of a certain business or corporation.